One thing I've found useful is to have deliberate google meet calls when having planning discussions or firming up decisions.
I set up the recording and transcription and then up front we define the problem and what we want the outcome to be. Afterwards I give the transcription to ChatGPT and get it to summarise the content, decisions, etc and add that to our documentation with a link to the recording.
This helps you stay on the same page and also gives context to people who werent present about what has been discussed and decided.
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